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HCI INTERNATIONAL: Corporate & Member Application Form

Thank you for your interest in joining HCI International, a humanitarian organization dedicated to improving lives across the globe. Our mission is to make a lasting, positive impact in underserved communities by providing resources, advocacy, and support. To ensure we can match your skills and passions with our needs, please fill out the application below.

Personal Information

  1. Full Name:
    First Name, Last Name

  2. Date of Birth:
    MM/DD/YYYY

  3. Gender:
    Male / Female / Non-binary / Prefer not to say / Other

  4. Email Address:
    Primary Email

  5. Phone Number:
    Including Country Code

  6. Address:
    Street, City, State/Province, Country, Zip Code

  7. Are you legally eligible to work or volunteer in your current country of residence?
    Yes / No

Professional and Educational Background

  1. Highest Level of Education:
    High School / Bachelor's Degree / Master's Degree / Ph.D. / Other

  2. Current Occupation:
    Job Title / Profession

  3. Skills and Expertise:
    Please list your key skills (e.g., project management, fundraising, healthcare, education, IT, language proficiency, etc.)

  4. Previous Volunteer Experience (if applicable):
    Organization Name, Role, Dates of Service, and Key Responsibilities

  5. Languages Spoken:
    Please list all languages you are proficient in.

  6. Do you have any certifications or special training relevant to humanitarian work?
    Yes / No
    If yes, please describe.

Motivation and Fit for HCI International

  1. Why are you interested in joining HCI International?
    Please share your motivations for applying to be part of our organization.

  2. What aspects of humanitarian work are you most passionate about?
    Check all that apply:

    • Education

    • Healthcare

    • Water/Sanitation

    • Human Rights Advocacy

    • Environmental Sustainability

    • Poverty Alleviation

    • Emergency Relief

    • Other (please specify)

  3. How do you envision your role within HCI International?
    Please provide any ideas on how you can contribute to our mission and vision.

  4. Have you ever worked in cross-cultural or international settings?
    Yes / No
    If yes, please describe your experience.

  5. How do you handle challenges or stressful situations, especially when working with diverse communities?

  6. What is your availability?
    Please specify the amount of time you can commit (e.g., part-time, full-time, specific days/times).

  7. Are you comfortable traveling or working in challenging, remote, or underserved areas?
    Yes / No / Maybe
    Please elaborate.

References

  1. Please provide two professional or personal references who can speak to your character and work ethic.

  • Reference 1:
    Name, Relationship to You, Contact Information

  • Reference 2:
    Name, Relationship to You, Contact Information

Additional Information

  1. Do you have any health conditions or special needs that we should be aware of for accommodation purposes?
    Yes / No
    If yes, please explain.

  2. How did you hear about HCI International?
    e.g., Word of mouth, social media, event, advertisement, other

  3. Please upload your CV/Resume:
    (Optional but recommended)

  4. Other Comments or Questions:
    Feel free to provide any additional information that might help us understand your motivations or suitability for this role.

Interview Questions (If Selected for Interview)

  1. Can you describe a time when you worked in a team to overcome a significant challenge? What was your role and how did you contribute to the solution?

  2. What do you believe is the most critical issue facing global communities today, and how can HCI International address it?

  3. How would you approach building trust and rapport with individuals from diverse cultural backgrounds?

  4. If you were assigned to a humanitarian project in a country with a political or social conflict, how would you ensure the safety and effectiveness of the project while respecting local customs and needs?

  5. Tell us about a situation where you had to adapt to an unexpected change in a project or mission. How did you manage it?

  6. Can you explain a scenario where you had to work under pressure or deal with a crisis situation? How did you maintain focus and drive the project forward?

  7. HCI International operates in often difficult or resource-scarce environments. What do you believe are the key personal qualities needed to succeed in this type of work?

  8. How do you prioritize your tasks when managing multiple responsibilities, especially in a volunteer or non-profit setting?

  9. What strategies do you use to stay motivated and resilient, especially when facing setbacks in challenging environments?

  10. What long-term goals do you have in mind for your involvement with HCI International, and how do you see yourself growing within the organization?

Consent and Agreement

  • I hereby certify that the information provided in this application is true and accurate to the best of my knowledge. I understand that any misrepresentation or omission may result in the disqualification of my application.

  • I consent to my personal information being used for recruitment and selection purposes, and I understand that I may be contacted for further steps in the process.

  • I agree to comply with HCI International's Code of Conduct, policies, and values if accepted as a member or volunteer.

  • Signature:
    (Typed name or digital signature)
    Date:
    (MM/DD/YYYY)

 

Thank you for your interest in being part of the global movement for change. We will review your application and contact you regarding next steps. Together, we can make a difference.

1. Humanitarian Program Manager

Role Overview:
The Humanitarian Program Manager oversees the development and implementation of humanitarian programs in the field, ensuring that projects meet the needs of the community and align with organizational goals.

Key Responsibilities:

  • Lead the planning, design, and implementation of humanitarian programs.

  • Coordinate with field teams, donors, and local authorities to ensure the program’s success.

  • Monitor and evaluate program impact, adjust strategies as necessary.

  • Develop and manage budgets for programs.

  • Write and submit program reports to donors and stakeholders.

  • Ensure compliance with internal and external policies and guidelines.

2. Field Coordinator

Role Overview:
The Field Coordinator is responsible for the on-the-ground management of humanitarian efforts. This role is essential in coordinating logistics, human resources, and monitoring the safety and wellbeing of staff in challenging environments.

Key Responsibilities:

  • Coordinate daily activities and logistics in field offices.

  • Manage the deployment and well-being of field staff, volunteers, and contractors.

  • Ensure operational efficiency and effectiveness of humanitarian responses.

  • Facilitate communication between field teams and headquarters.

  • Implement security protocols and assess field risks.

  • Ensure compliance with local regulations and cultural sensitivities.

3. Logistics Coordinator

Role Overview:
The Logistics Coordinator manages the supply chain, including procurement, transport, warehousing, and distribution of essential supplies and materials for humanitarian efforts.

Key Responsibilities:

  • Coordinate the transport and distribution of humanitarian aid (e.g., food, water, medical supplies).

  • Develop and manage logistics plans, including transportation routes and inventory control.

  • Supervise procurement of materials and supplies, ensuring cost-efficiency.

  • Ensure the safety and security of supplies during transit and storage.

  • Work with local partners to ensure smooth operations in remote or challenging areas.

4. Monitoring and Evaluation (M&E) Officer

Role Overview:
The M&E Officer is responsible for assessing the impact and effectiveness of humanitarian projects through data collection, analysis, and reporting.

Key Responsibilities:

  • Develop M&E plans for humanitarian programs and projects.

  • Conduct field visits to gather data and assess program performance.

  • Analyze data and prepare reports for stakeholders and donors.

  • Provide recommendations for improvements based on monitoring findings.

  • Ensure compliance with donor reporting requirements.

5. Finance and Grants Officer

Role Overview:
The Finance and Grants Officer manages the financial aspects of humanitarian programs, including budgeting, grants management, and financial reporting.

Key Responsibilities:

  • Develop and manage program budgets, ensuring accurate and timely reporting.

  • Monitor expenditures and ensure they adhere to donor requirements.

  • Write financial reports for donors and senior management.

  • Ensure compliance with financial policies and procedures.

  • Manage grant applications and reporting processes, including adherence to donor conditions.

6. Health Program Officer

Role Overview:
The Health Program Officer is responsible for managing and implementing health-related humanitarian programs, including emergency medical responses and long-term healthcare projects.

Key Responsibilities:

  • Plan, implement, and monitor healthcare initiatives, such as vaccination campaigns and emergency medical services.

  • Coordinate with medical staff, local health authorities, and international partners.

  • Monitor public health conditions in disaster-affected areas.

  • Provide technical guidance on health interventions and promote disease prevention.

  • Ensure proper health-related logistics, including medicine procurement and distribution.

7. Communications Officer

Role Overview:
The Communications Officer is responsible for developing and implementing communication strategies, both internally and externally, to ensure the visibility and effectiveness of humanitarian efforts.

Key Responsibilities:

  • Create and manage content for social media, newsletters, websites, and press releases.

  • Coordinate media relations and manage external communication during crises.

  • Develop and distribute regular updates for donors, partners, and the public.

  • Work with field teams to ensure communication strategies are aligned with program needs.

  • Handle crisis communications and manage sensitive information.

8. Human Resources (HR) Officer

Role Overview:
The HR Officer handles the recruitment, training, and management of humanitarian staff and volunteers, ensuring the organization has the human resources needed to implement its programs.

Key Responsibilities:

  • Manage the recruitment and onboarding of staff and volunteers.

  • Develop and implement HR policies and procedures.

  • Provide ongoing support to staff on HR-related issues.

  • Ensure compliance with labor laws and organizational policies.

  • Coordinate training and development programs for staff.

9. Security Advisor

Role Overview:
The Security Advisor is responsible for assessing and managing risks associated with the safety and security of staff, volunteers, and assets in the field, particularly in high-risk environments.

Key Responsibilities:

  • Develop and implement security policies and protocols for field operations.

  • Conduct security assessments and provide recommendations.

  • Provide training to staff on personal safety and emergency procedures.

  • Monitor security conditions and provide regular updates to senior management.

  • Coordinate emergency evacuation plans if needed.

10. Advocacy and Policy Officer

Role Overview:
The Advocacy and Policy Officer focuses on raising awareness and influencing policies that impact the communities served by the organization. This role involves engaging with local governments, international organizations, and the media to promote change.

Key Responsibilities:

  • Develop and implement advocacy strategies to influence policy decisions at local, national, and international levels.

  • Prepare position papers, reports, and public statements on humanitarian issues.

  • Engage with policymakers, international bodies, and the media to promote awareness.

  • Monitor and report on political developments that affect humanitarian work.

  • Facilitate partnerships with other NGOs, civil society organizations, and local stakeholders.

11. Emergency Response Coordinator

Role Overview:
The Emergency Response Coordinator is responsible for managing the immediate response during crises, including coordinating logistics, resource mobilization, and inter-agency collaboration.

Key Responsibilities:

  • Coordinate all aspects of emergency response, from rapid assessments to resource mobilization.

  • Work closely with local and international partners to deliver aid.

  • Ensure efficient and timely delivery of food, water, shelter, and medical supplies.

  • Lead emergency preparedness and response drills.

  • Monitor the progress of the emergency response and make adjustments as needed.

12. Logistics & Procurement Officer

Role Overview:
The Logistics & Procurement Officer ensures that all necessary supplies for humanitarian projects are procured and delivered efficiently and on time. This includes working with suppliers, managing contracts, and overseeing inventory.

Key Responsibilities:

  • Oversee procurement of goods and services in compliance with organizational policies and donor guidelines.

  • Develop and maintain relationships with vendors and suppliers.

  • Track inventory levels and manage storage logistics.

  • Coordinate transportation of supplies to project sites.

  • Ensure the timely delivery of supplies to field teams, maintaining transparency and accountability.

13. Monitoring and Evaluation (M&E) Coordinator

Role Overview:
The M&E Coordinator leads the design and implementation of monitoring and evaluation systems, ensuring that programs are assessed regularly to measure their impact and effectiveness.

Key Responsibilities:

  • Develop M&E frameworks and tools for program evaluation.

  • Conduct data collection and analysis in the field.

  • Collaborate with program managers to evaluate program outputs and outcomes.

  • Write M&E reports and share insights with key stakeholders.

  • Ensure that lessons learned are integrated into future program design and implementation.

14. Child Protection Officer

Role Overview:
The Child Protection Officer is responsible for ensuring the safety and well-being of children in humanitarian settings, developing strategies to prevent abuse, exploitation, and neglect.

Key Responsibilities:

  • Implement child protection policies and guidelines in all program areas.

  • Conduct child protection assessments and interventions in the field.

  • Raise awareness on child protection issues within communities.

  • Provide training and support to staff and local partners.

  • Coordinate with local authorities and international agencies on child protection issues.

15. Gender Advisor

Role Overview:
The Gender Advisor provides guidance on integrating gender considerations into humanitarian programming, ensuring that the needs of women, men, and other gender groups are considered in project design and implementation.

Key Responsibilities:

  • Ensure that gender analysis is incorporated into program planning and design.

  • Develop and implement strategies for addressing gender inequality.

  • Advise staff and partners on gender-sensitive approaches in all areas of work.

  • Monitor and report on gender-related outcomes and impact.

  • Provide capacity-building and training on gender issues in humanitarian contexts.

16. Information Technology (IT) Officer

Role Overview:
The IT Officer manages the organization’s technological infrastructure, ensuring that systems and tools are in place for effective communication, data management, and project delivery.

Key Responsibilities:

  • Manage and maintain IT systems and networks, ensuring reliability.

  • Provide technical support to staff and field teams.

  • Develop and implement data security protocols.

  • Ensure software and hardware are compatible with humanitarian program needs.

  • Train staff on the use of technology tools for project implementation.

These job titles cover various functions and departments within an international humanitarian organization. Each role is essential to ensuring that humanitarian programs are implemented effectively, efficiently, and in compliance with organizational policies and donor requirements.

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